Effective Date: 22 July 2026 | Last Updated: 22 July 2026
This Privacy Policy explains how Sangeeta Singh Memorial Public School (“the School,” “we,” “us,” or “our”) collects, uses, stores, and protects personal information when students, parents, guardians, teachers, staff, visitors, or other individuals interact with us through our website, WhatsApp, email, telephone, or other communication channels.
This Privacy Policy applies to admissions, academic services, student support, parent communications, events, and all educational services provided by the School.
1. Scope of this Policy
This Privacy Policy applies to information processed through:
- School website
- WhatsApp Business Account
- Admission enquiry forms
- Student registration and enrollment
- Parent and guardian communications
- Student support services
- Academic notices and updates
- Event registrations
- Website contact forms
- QR Code-based enquiries
- Email and telephone communications
WhatsApp and Meta may independently process information according to their own Privacy Policies and Terms of Service.
2. Information We Collect
Depending on your interaction with us, we may collect:
- Full Name
- Student Name
- Parent or Guardian Name
- Mobile Number
- WhatsApp Number
- Email Address
- Residential Address
- City, State, and PIN Code
- Date of Birth
- Gender
- Educational Qualification
- Previous School Details
- Admission Information
- Course or Class Preferences
- Academic Records voluntarily submitted
- Identity documents submitted during admission
- Fee payment information
- Messages exchanged with us
- Images, documents, or media voluntarily shared
- Event participation details
- Technical information such as timestamps, communication logs, browser information, and system activity
Please avoid sharing sensitive personal information unless required for admission or educational purposes.
3. How We Collect Information
We may collect information when you:
- Submit an admission enquiry
- Fill out an online application form
- Contact us through WhatsApp
- Send an email
- Call our office
- Register for school events
- Participate in seminars or workshops
- Visit our website
- Scan a QR Code to initiate communication
- Communicate with our authorized staff or representatives
4. How We Use Your Information
We may use your information to:
- Respond to admission enquiries
- Process student admissions
- Verify submitted information
- Communicate admission status
- Share academic information
- Send examination schedules and results
- Send fee reminders
- Notify students and parents about school events
- Provide student support services
- Improve educational services
- Maintain institutional records
- Prevent fraud and misuse
- Comply with applicable legal and educational requirements
5. WhatsApp Communications
We may send WhatsApp communications regarding:
- Admission updates
- Admission confirmations
- Fee reminders
- Academic schedules
- Examination notices
- Holiday announcements
- School events
- Parent meetings
- Workshops and seminars
- Important school notifications
Where required by applicable law, promotional or informational communications will only be sent after obtaining appropriate consent.
You may stop receiving promotional messages by:
- Replying STOP
- Contacting the School Office
- Requesting removal from our communication list
Please note that important academic or administrative communications may continue where necessary.
6. Sharing of Information
We may share information where reasonably necessary with:
- WhatsApp and Meta Platforms
- Cloud hosting providers
- CRM and communication service providers
- Educational software providers
- Payment gateway providers
- Government and educational authorities
- Examination boards
- Authorized faculty members
- Administrative staff
- Technology service providers
We do not sell or rent your personal information to third parties.
7. Data Retention
We retain personal information only as long as reasonably necessary to:
- Process admissions
- Maintain student records
- Conduct academic activities
- Maintain financial and fee records
- Resolve complaints or disputes
- Comply with legal and regulatory obligations
Information that is no longer required may be securely deleted, anonymized, or archived.
8. Data Security
We implement appropriate technical and organizational safeguards, including:
- HTTPS encryption
- Secure servers
- Password-protected administrative access
- Database security
- Access controls
- Regular backups
- Activity logging
While we strive to protect your information, no online communication or storage system can be guaranteed to be completely secure.
9. Your Rights
Subject to applicable law, you may request:
- Access to your personal information
- Correction of inaccurate information
- Deletion of information where legally permitted
- Withdrawal of consent
- Information regarding how your data is processed
- Review of privacy-related complaints
We may verify your identity before processing any request.
10. Data Deletion Requests
To request deletion of your personal information, please send an email with the subject:
Data Deletion Request
Include:
- Full Name
- Student Name (if applicable)
- Registered Mobile Number
- Email Address
- Admission Number (if applicable)
- Brief description of the information you wish to delete
Send your request to:
Email: info@anandsinghtrust.in
Eligible information will be deleted or anonymized within a reasonable period unless retention is required by law.
11. Children’s Privacy
As an educational institution, we may collect personal information relating to students under the age of 18 through their parents or legal guardians during admissions and while providing educational services.
Such information is collected solely for educational, administrative, and legal purposes and is handled with appropriate safeguards.
12. International Data Processing
Our technology partners, including WhatsApp, Meta, cloud-hosting providers, and communication service providers, may process information using infrastructure located outside your state or country.
Such processing will remain subject to applicable privacy and data protection laws.
13. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our educational services, legal obligations, technology, or institutional practices.
The latest version will always be available on this page with the revised Last Updated date.
14. Contact Details
Sangeeta Singh Memorial Public School
- Website: http://ssmps.anandsinghtrust.in/
- Address: Anand Nagar, Ramleela Ground, NH931, Amethi, Uttar Pradesh 227405
- Phone: +91 94737 44347
- WhatsApp: +91 94737 44347